Rules & General Information – Part 1

TYPE OF EXHIBITS: Each exhibit will comply with the laws of the State of Nebraska and with all ordinances and regulations of the City of Lincoln and Lancaster Event Center.  Exhibitor agrees to display only products and services, which are sold in their regular course of business.  Show officials reserve the right to eject or prohibit any exhibit, in whole or in part, or any exhibitor or his or her representatives, which it considers not in keeping with the character of the Show.

AMENDMENTS: The Iowa-Nebraska Equipment Dealers Association (Association) shall have full power to interpret, or amend these rules and to make additional rules in the best interest of the Show and the exhibitor agrees to accept and abide by such rules. All matters not covered specifically by this contract are subject to decision by the Association.

CANCELLATION: The Association reserves the right to terminate the contract and cause the exhibit to be removed for noncompliance of the aforesaid Rules & General Information (Parts 1 & 2). The Association reserves the right to the final decision on accepting contracts and space assignments – no specific space location is guaranteed.

 If Exhibitor wishes to cancel this agreement, the Association must receive written notice of such cancellation no later than September 1, 2008 and if any notice of cancellation is received any later than said date, it shall be ineffective and no refund will be made.

EVENTUALITIES: The Association reserves the right to cancel the Show. The Association‘s obligation under the agreement is subject to acts of God, war, civil violence, terrorism, unavailability of the site for the event, and other such conditions beyond the control of the Association making it illegal, impracticable, or impossible for the Association to perform its obligation under the Agreement.  In event the Show is cancelled, the Association shall refund any monies advanced by Exhibitor, less substantiated expenses incurred and not recoverable.

LIABILITY: Exhibitor shall provide proof of liability insurance upon request in an amount not less than $1,000,000 and hereby agrees to keep such insurance in full force and effect throughout the term of this agreement.  The Association will not be responsible for the safety or security of exhibits, exhibitors or their employees, but will use reasonable effort to protect exhibitors against such losses or injuries.  Exhibitor shall hold the Association harmless from any and all claims or liability in connection with exhibiting under this agreement or use of space leased herein, or resulting there from including reasonable attorney fees.

SUBLETTING OF SPACE: No space shall be sublet or shared with another exhibitor without the written consent of Management.  Please submit written request for sharing space to show management. Violation will result in removal from the Show and permanent loss of space.

USED MERCHANDISE: Exhibitor shall not openly display used merchandise or photos of used merchandise for sale. Violation will result in removal from the show and permanent loss of space.

EXHIBIT RESTRICTIONS: Exhibits must conform to a height limitation of 8'. Exhibits must be placed within the dimensions of the booth space.  Depth – all display fixtures over 4’ in height and placed within 10’ lineal feet of an adjoining exhibit, must be confined to that area of exhibitor’s space which is at least 5’ from the aisle line. Commercial building exhibits that exceed these limits may be submitted (dimension drawing) for consideration of approval and placement when contracts for space are returned.

Any exhibitor display that has an unfinished side facing another exhibitor’s display must have the exposed side either finished or draped. Exhibitors will not apply paint, lacquer, adhesive or any other coating to the Lancaster Event Center, or its floors, walls, etc.  Nothing will be attached to the floor.  All exposed edges of carpeting or floor covering must be taped down.

COMBUSTIBLE MATERIALS: Combustible products cannot be used without prior written approval.  All flammable material must be fireproofed.  Any corn stoves, gas grills or fireplaces in use must meet the approval of management before and during the Show.

SELLING PRODUCTS: Retailing of product is encouraged at the Show.  Any product which cannot be carried by hand, cannot be removed until the end of the show on Thursday, December 11, 2008, without prior approval of show management.  The integrity of the displays must be maintained throughout the show.

MISCELLANEOUS: Giveaways—Handouts will not be of noise-making variety; all such gifts are subject to prior approval. All souvenirs must be distributed by exhibitors from their own spaces.  Exhibitors must confine all sales activities to their own exhibit space.  Any objectionable advertising will not be permitted.  Radios, televisions, music, etc. should be kept at a volume that will not annoy other exhibitors.

 

Rules & General Information – Part 2

 

HOURS OF SHOW:
Wednesday, December 10     9:00 a.m. – 4:00 p.m.                                
Thursday, December 11         9:00 a.m. – 4:00 p.m.

LOCATION:
Lancaster Event Center
4100 North 84th Street
Lincoln, NE 68507

FACILITY SPECIFICATIONS:  
AMY Countryman Arena   87,000 sq. ft.
                                                South overhead door: 36'W x 18'H 
                                                West overhead door: 16'W x 14'H
                                                North overhead door (2): 12'W x 14'
                                                Ceiling Height: 30'H

Pavilion l                          83,000 sq. ft.
Northeast overhead door: 20'W X 14'H
Southeast overhead door:20'W X 14'H
East overhead door - Courtyard: 12'W X 12' H
Overhead doors between MPA & Pavilion l: 14'W X 13'H
North & South overhead doors (19):10’W x 10’H
Ceiling Height: 14'H

Multi-Purpose Arena        36,000 sq. ft.
North bi-fold door: 29'4"W X 18'H
North overhead door: 13'10"W X 13'H
Ceiling Height: 25'H

 

INSTALLATION OF EXHIBITS:
Exhibitor move-in:              Monday, December 8        1:00 p.m. – 6:00 p.m.
                                        Tuesday, December 9       8:00 a.m. – 7:00 p.m.       

MOVE IN & MOVE OUT: No move-in rearrangement or adjustment may be done after the opening of the show.  Exhibitors will unload and load only at designated areas.  Vehicles will be unloaded and loaded quickly and then will be immediately moved from the unloading and loading areas.  Any vehicle left parked in the loading areas will be moved at owner’s expense.  Heavy materials or equipment will not be dragged, skidded, or rolled over the floors, but will be carried or moved in and out on wheels. NO spray paint or equipment/tire protectants may be used.  Use of such products will result in an assessment of at least $300.

Equipment may be staged/parked before the show at the Lancaster Event Center. The Lancaster Event Center must be notified for security reasons (402) 441-6545. 

Exhibitors will not be permitted to remove exhibits until 4:00 p.m. Thursday, December 11, 2008. All exhibits must be removed from the facility by 3:00 p.m., Friday, December 12, 2008. 

All booths in the Multi-Purpose Arena will be on carpet. Booths in the Pavilion will be on concrete or carpet. Exhibitors are responsible for cleaning and returning their space to conditions as they were prior to move-in. Any fees incurred by Management to bring exhibitor space up to acceptable levels of the Lancaster Event Center will be charged to the exhibitor.

FORKLIFT ARRANGEMENTS: A forklift will be made available for loading and unloading at no charge.  Extended use may be billed at $45.00 per hour.  Exhibitor will be allowed to use their own forklift for their display only.

ELECTRICAL NEEDS: 120/20-amp pricing is per 2 electrical connections: $65.00.  If ordered after November 26: $90.00

TABLES AND DISPLAY MATERIALS: One 8' draped table and 2 folding chairs will be provided per exhibitor.  An 8’ high back-drape and 3’ side-drapes will be provided for most exhibitors, except bulk spaces.  Exhibitors are responsible for all other display needs. If additional accessories are needed, contact AAA Rents, 2700 N 27^th St., Lincoln, NE 68521.  (402) 467-4151; Fax (402) 467-4347.

TELEPHONE LINE: If you need a phone line, fax line or credit card machine line, please call ALLTEL at 402-436-4330.

EXHIBITOR ADMITTANCE/NAME BADGES:  Information will be sent approximately one month before the Show to register booth personnel.  Exhibitors receive up to six complimentary exhibitor badges, which should be used for people working your booth.  Each additional badge is $3.00.  Name badges and show material will be available at the Show Office.  Facilities will be open to exhibitors at 7:00 a.m. on Wednesday, December 10 and 8:00 a.m. on Thursday, December 11, 2008. 

EXHIBITOR PARKING: Please park east of Pavilion II. Please leave the parking lot north of the Multi-Purpose Arena and Pavilion I open for attendees of the show.  There will be an exhibitor entrance on the SE corner of Pavilion I. Trailers may be parked southeast of Pavilion l.